Vacancy Title: TRANSPORT COORDINATOR
Vacancy Location: Ayr -Ayrshire
Vacancy Description: Our client in South Ayrshire is looking for a Transport Coordinator. Have you got the skills and experience for this role? Responsibilities: Communicate on the telephone with Customers and Hauliers in a polite and courteous manner. Work with the site manager using forward planning to ensure that daily dispatch tonnages are achieved and maintained effectively and efficiently. Maintain regular contact with hauliers to resolve any issues identify opportunities improving service levels and efficiency’s. Comply with legislation and industry codes in relation to hazardous substances and all other requirements. Ensure there are adequate numbers of haulage contractors to deliver and maintain site dispatches. Ensure the national haulier database is maintained with accurate and up to date information. Chasing delivered orders to ensure product is delivered from site within the agreed time period. Update and maintain the national chasers system to ensure that all issues in relation to “delivered” orders are recorded. Update and maintain non-delivery reasons. Ensure goods are received and dispatched accurately according to company procedures and protocols. Ensure accurate information is produced for Ship discharges (Site Dependent) Ensure that all bookings are executed on a daily basis by regularly communicating with haulage companies where booked loads have not been collected. Accurately confirm pick lists following the return of the loading docket (pick list). Assist with the dispatch desk ensuring Site Rules and requirements are provided to visiting haulage contractors. Ensure the health and safety site rules are clearly explained to haulage contractors Check legal compliance with required legislation (ADR documentation) Ensure the weighbridge is operated in accordance with company procedures and policies so that vehicles are weighed in and off site (Site dependent) Update the Site Manager Sales Support and Business Support Services on all transport related issues. Assist colleagues on site or at other sites across the UK due to holiday sickness or work load to ensure the smooth running of the national business (No travel required) Train other office Transport or dispatch desk staff (Depending on Experience) Adhere to company procedures in relation to all aspects of the IT systems Business admin processes procedures and policies. Carry out all other reasonable requests from line management. Skills: Excellent interpersonal and negotiation skills Previous experience in a customer facing role A can-do attitude is essential in this role to ensure our customers receive a high level of service An excellent telephone manner is essential having the ability to communicate clearly at all levels and keep a calm presence within the office and on the telephone when under pressure A good team member with the ability to work in a small onsite team nationally with transport coordinators from other sites and the Business support services team Accurate computer skills required to ensure the correct costs are set against the correct haulage contractor Previous experience in a transport/haulage position is desired but not essential as training will be provided Good general understanding of PC applications including Microsoft Word and Excel
Vacancy Date Added: 09/06/2025